Science, Education, and Science Education

classroom applications
March 24th, 2020 by Luann

Collecting Student Work in Google Drive – KISS

Many of my colleagues ask students to just share their work. Disadvantage: Their email inbox is a disaster. A paraeducator or intervention specialist does not have access to their work.

There are many videos out right now with crazy complicated ways to collect student work. Here’s the easy way I collect and manage student work in Google drive.

Your folder for a given class looks like this. It’s really easy to find student work.

Student Folders in Google Drive

A look into my Chemistry class student folders folder

  1. Each kid makes a folder named with class, period, and last name (ex. Chemistry1-Lastname) and shares it with me, with permission to edit. Formatting of the folder name is important, but you can fix that as the folders come in if need be. (You could make the folders for the kids and share with them.)
  2. When you make an assignment, label it with a specific name. I use something like Chemical Bond Lab – Lastname and tell kids to name their document as such. If you make the doc, name it what you want, and share it, the name will appear automatically as the name of the doc.
  3. Upon starting a document, students are to put the doc (or whatever) IMMEDIATELY into this folder. That way, you can check progress and give feedback as they work.
  4. Make a folder in your drive labeled @Students Classname and as each folder is shared, add them to the folder on your drive for that class. It’s a few clicks at first but a huge timesaver later.

Notice that the name formatting is  If any folder is out of order, you can easily fix formatting (extra spaces, etc) in the folder name.If I have 2 periods of the same class, I put them in 1 folder together

You can collect docs, slides, sheets, photos of student work, and probably more. Best part – you can look in on student work to see how they are doing and leave feedback in comments. You can also see their edit history and dates they actually worked on the doc. I ask students not to resolve comments until their grade is final. It’s easier to follow their thinking (and mine!) as they work toward a final product.

I set a few rules for students:

  1. It’s not submitted until it’s in the folder.
  2. I must have editing privileges.

If the student folder gets too busy, students can make a subfolder inside this folder and put all older work inside. Semester 1, Quarter 1, etc. I like them to leave the newer work just inside the original folder as it’s fewer clicks for all of us. I’m all about fewer clicks.

I’m happy to answer questions. Drop them below or find me on Twitter. @Stardiverr

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